Choose your team wisely
Get sticky
Create a special wedding email
Car pool
Take a bag
Chances are, almost every supplier at the fair will have something for you to take with you. From business cards and brochures to cool key chains and mint tins, they are all marketing tools designed to help you remember who they are later on.
While some fairs will arm you with a goodie bag at the door, which will become handy for stowing the things you collect inside, others won’t. So be prepared! Stow a canvas bag inside your handbag so you can easily whip it out if you need it.
Get sustenance beforehand
Make sure you take a water bottle and at least have a snack before venturing into the fair. It can be tiring work and not all fairs have nibbles or food stalls available.
Make a plan of attack
Once you are armed with a fair map and order of events, take some time to map out the journey you want to take.
If you have already been planning your wedding for some time and only need to see one or two types of vendors, find them on the map and make a beeline straight for them.
Once they are knocked off your list, you can enjoy as much or as little time at the fair afterwards as you like.
If you are newly engaged, you might like to look for all of the major suppliers, so plan a route that will allow you to take everything in and not miss anything important. Remember, the three essentials to start with when planning a wedding are the venue, celebrant, and wedding planner.
Showtime!
Almost every wedding fair includes a bridal fashion show, which may also be accompanied by a brief entertainment showcase with DJs and wedding musicians.
This is often the most relaxing part of a wedding fair and is a great way to get inspiration if you haven’t yet found the gown or accessories of your dreams, so it is well worth timing your fair visit to fit the show in as well.
If you have no interest in a fashion show, consider timing your visit with the show anyway – it’s a great opportunity to speak with suppliers and get around a little more easily while the majority of the people are engaged with the show!
Take notes
You will meet so many new faces, hear so many new names, and learn about so many new businesses and what they can offer you for your wedding. It will literally be impossible to remember everything when you are trying to process it all at home.
Take a notepad and jot down notes as you finish up with each supplier to help jog your memory. Or, alternatively, you can just make a mark on the back of their business card if you want to look into them further or call them further into your wedding planning.
Be honest
If you are talking to a supplier and they drop a figure that you know is well and truly outside of your budget, just tell them. There is so much to do at a fair that there is no need to be wasting either your time or the suppliers if you know what they charge is double what you can afford. Click here to create and manage your wedding budget!
Also, if you are literally at the fair to scope everyone out and not to begin serious bookings, let them know that too. This way the supplier can give you a basic rundown of what they offer and you can open up the lines of communication for later on if you have a rapport with them.
Be prepared that there may be some pushy suppliers who want to sign you up immediately and may contact you several times after the fair. If you are not interested, simply let them know and don’t feel compelled to hand your details over if you don’t feel comfortable.
Vibe is important
How you connect with your suppliers will play a vital role in who you ultimately choose to help you bring your wedding to life. Pay attention to how well you connect with each supplier to speak to at the fair, and use the opportunity to ask any questions you might have while you are face-to-face.
Jot down the vibe you get on your notepad to help you remember your initial feelings about them.
Have fun!!
Yes, wedding fairs can be overwhelming, but they are also a great way for you to have fun and let your imagination run wild with the possibilities of what you can create for your wedding.
If you do find yourself getting a bit snowed under, grab your team and take five. Sit and have a drink and talk through what you’ve seen so far. Then when you are ready, get back into it.
