{"id":10360,"date":"2025-09-11T14:22:52","date_gmt":"2025-09-11T04:22:52","guid":{"rendered":"https:\/\/contentdw.easyweddings.com\/?page_id=10360"},"modified":"2026-05-18T12:32:13","modified_gmt":"2026-05-18T02:32:13","slug":"terms-and-conditions","status":"publish","type":"page","link":"https:\/\/www.easyweddings.co.uk\/destination-weddings\/terms-and-conditions\/","title":{"rendered":"Terms &#038; Conditions"},"content":{"rendered":"<div style=\"margin-top: 50px;\">\n<h2>1. Parties<\/h2>\n<p><span style=\"font-weight: 400;\">This Agreement is entered into between:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Easy Weddings Travel Pty Ltd<\/b><span style=\"font-weight: 400;\"> (ABN 25 6879 3375) of 18 Miles Street, Mulgrave VIC (hereafter referred to as \u201cEasy Weddings\u201d or \u201cEW\u201d); and<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The party identified as the <\/span><b>Client<\/b><span style=\"font-weight: 400;\"> (hereafter referred to as \u201cthe Client\u201d), being the person(s) engaging Easy Weddings to provide Destination Wedding services.<\/span><\/li>\n<\/ul>\n<h3>2. Definitions<\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Site<\/b><span style=\"font-weight: 400;\">: The website located at<\/span><a href=\"https:\/\/www.easyweddings.com.au\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">https:\/\/www.easyweddings.com.au<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Destination Wedding Package<\/b><span style=\"font-weight: 400;\">: A bundled arrangement of venues and supplier services as set out in the Client\u2019s written quotation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Easy Weddings:<\/b><span style=\"font-weight: 400;\"> Officers, employees, agents, or representatives of Easy Weddings Travel Pty Ltd.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Customer\/Client:<\/b><span style=\"font-weight: 400;\"> A person using the Services for the purpose of a Destination Wedding\/Event.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Venue\/Service Provider<\/b><span style=\"font-weight: 400;\">: The venue, hotel, or supplier engaged to provide services for the Client\u2019s wedding.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Destination Buy Rate<\/b><span style=\"font-weight: 400;\">: A fixed Australian Dollar (AUD) rate applied by Easy Weddings to convert supplier pricing from local currency into a secured AUD amount.<\/span><\/li>\n<\/ul>\n<h3>3. Background<\/h3>\n<p><span style=\"font-weight: 400;\">i. Easy Weddings offers Destination Wedding Packages to couples that include venues, suppliers, and event coordination.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> ii. The Client wishes to engage Easy Weddings to plan and manage their wedding in accordance with the quotation provided.<\/span><\/p>\n<h3>4. Booking and Payment<\/h3>\n<h5>4.1 Planning Fee<\/h5>\n<p><span style=\"font-weight: 400;\">A non-refundable <\/span><b>$500 deposit<\/b><span style=\"font-weight: 400;\"> is payable on booking. This confirms Easy Weddings\u2019 services and initiates venue availability checks.<\/span><\/p>\n<h5>4.2 Cooling-Off Period<\/h5>\n<p><span style=\"font-weight: 400;\">The Client has a <\/span><b>3-day cooling-off period<\/b><span style=\"font-weight: 400;\"> following payment of the $500 deposit. Cancellations must be submitted by <\/span><b>email<\/b><span style=\"font-weight: 400;\"> to destination@easyweddings.com.au. Written email acknowledgement from Easy Weddings confirms validity of the cancellation.<\/span><\/p>\n<h5>4.3 Venue Confirmation<\/h5>\n<p><span style=\"font-weight: 400;\">Easy Weddings checks and secures venue availability prior to confirming a booking. Venue availability is guaranteed only if the <\/span><b>venue deposit is paid within the required time frame<\/b><span style=\"font-weight: 400;\">. If unpaid, Easy Weddings cannot guarantee the requested date.<\/span><\/p>\n<h5>4.4 Payment Schedule<\/h5>\n<p><span style=\"font-weight: 400;\">The following payment schedule applies unless otherwise specified in the quotation:<\/span><\/p>\n<table style=\"width: 100%; border-collapse: collapse; border-radius: 12px; overflow: hidden; border-color: #c2c2c2; height: 390px;\" border=\"1px solid rgb(0, 0, 0)\" cellpadding=\"12\">\n<tbody>\n<tr style=\"height: 65px;\">\n<td style=\"width: 25.5532%; border: 1px solid #d1d1d1; background-color: #6ac2cc; height: 65px;\"><b>Stage<\/b><\/td>\n<td style=\"width: 20.1999%; border: 1px solid #d1d1d1; background-color: #6ac2cc; height: 65px;\"><b>Amount<\/b><\/td>\n<td style=\"width: 138.83%; border: 1px solid #d1d1d1; background-color: #6ac2cc; height: 65px;\"><b>Description<\/b><\/td>\n<\/tr>\n<tr style=\"height: 65px;\">\n<td style=\"width: 25.5532%; border: 1px solid #d1d1d1; height: 65px; background-color: #e1f0f4;\"><span style=\"font-weight: 400;\">Booking<\/span><\/td>\n<td style=\"width: 20.1999%; border: 1px solid #d1d1d1; height: 65px; background-color: #e1f0f4;\"><span style=\"font-weight: 400;\">$500 deposit<\/span><\/td>\n<td style=\"width: 138.83%; border: 1px solid #d1d1d1; height: 65px; background-color: #e1f0f4;\"><span style=\"font-weight: 400;\">Event confirmation request<\/span><\/td>\n<\/tr>\n<tr style=\"height: 65px;\">\n<td style=\"width: 25.5532%; border: 1px solid #d1d1d1; height: 65px; background-color: #e1f0f4;\"><span style=\"font-weight: 400;\">7 days after confirmation<\/span><\/td>\n<td style=\"width: 20.1999%; border: 1px solid #d1d1d1; height: 65px; background-color: #e1f0f4;\"><span style=\"font-weight: 400;\">30% of event cost<\/span><\/td>\n<td style=\"width: 138.83%; border: 1px solid #d1d1d1; height: 65px; background-color: #e1f0f4;\"><span style=\"font-weight: 400;\">Venue deposit<\/span><\/td>\n<\/tr>\n<tr style=\"height: 65px;\">\n<td style=\"width: 25.5532%; border: 1px solid #d1d1d1; height: 65px; background-color: #e1f0f4;\"><span style=\"font-weight: 400;\">Monthly plan<\/span><\/td>\n<td style=\"width: 20.1999%; border: 1px solid #d1d1d1; height: 65px; background-color: #e1f0f4;\"><span style=\"font-weight: 400;\">Equal instalments<\/span><\/td>\n<td style=\"width: 138.83%; border: 1px solid #d1d1d1; height: 65px; background-color: #e1f0f4;\"><span style=\"font-weight: 400;\">Remaining planning fee and supplier costs, commencing 4 weeks post-confirmation<\/span><\/td>\n<\/tr>\n<tr style=\"height: 65px;\">\n<td style=\"width: 25.5532%; border: 1px solid #d1d1d1; height: 65px; background-color: #e1f0f4;\"><span style=\"font-weight: 400;\">Supplier payments\/add-ons<\/span><\/td>\n<td style=\"width: 20.1999%; border: 1px solid #d1d1d1; height: 65px; background-color: #e1f0f4;\"><span style=\"font-weight: 400;\">Divided into plan<\/span><\/td>\n<td style=\"width: 138.83%; border: 1px solid #d1d1d1; height: 65px; background-color: #e1f0f4;\"><span style=\"font-weight: 400;\">From date of confirmation<\/span><\/td>\n<\/tr>\n<tr style=\"height: 65px;\">\n<td style=\"width: 25.5532%; border: 1px solid #d1d1d1; height: 65px; background-color: #e1f0f4;\"><span style=\"font-weight: 400;\">90 days prior to event<\/span><\/td>\n<td style=\"width: 20.1999%; border: 1px solid #d1d1d1; height: 65px; background-color: #e1f0f4;\"><span style=\"font-weight: 400;\">Total balance remaining<\/span><\/td>\n<td style=\"width: 138.83%; border: 1px solid #d1d1d1; height: 65px; background-color: #e1f0f4;\"><span style=\"font-weight: 400;\">Final payment<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Failure to pay installments on time may result in cancellation (see clause 7).<\/span><\/p>\n<h3>5. Supplier Engagement<\/h3>\n<h5>5.1 Supplier Terms<\/h5>\n<p><span style=\"font-weight: 400;\">Suppliers may request clients to accept their own terms and conditions. Easy Weddings reviews these and will notify the Client if any terms materially differ.<\/span><\/p>\n<h5>5.2 Supplier Guarantee<\/h5>\n<p><span style=\"font-weight: 400;\">Easy Weddings guarantees supplier replacement up to <\/span><b>seven (7) days prior to the wedding<\/b><span style=\"font-weight: 400;\">. After this point, Easy Weddings will make best efforts but cannot guarantee availability.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If no suitable supplier can be sourced, Easy Weddings will <\/span><b>refund the Client in full for the affected supplier cost<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Easy Weddings is not liable for service performance but will liaise with suppliers to ensure Minimum Standards of Service are met.<\/span><\/li>\n<\/ul>\n<h5>5.3 Payment Terms and Package Adjustments<\/h5>\n<p>All payments follow the agreed payment schedule confirmed by Easy Weddings via Qwilr or written email approval.<\/p>\n<p>Once a Destination Wedding Package is confirmed, the Client may not reduce the total package value by more than twenty-five percent (25%) of the confirmed amount.<\/p>\n<p>Requests to make reductions beyond this threshold are at Easy Weddings\u2019 sole discretion and may require the Client to either:<\/p>\n<ul>\n<li>Maintain payment of the originally confirmed package value; or<\/li>\n<li>Replace the reduced value with equivalent services or add-ons (e.g. upgraded inclusions or additional guests).<\/li>\n<\/ul>\n<h5>5.4 Supplier Additions After Confirmation<\/h5>\n<p>After the Client has confirmed their package via signed approval, additional suppliers or services may be requested in writing via email.<\/p>\n<p>Any approved additions will be incorporated into the Client\u2019s existing payment plan, and Easy Weddings will confirm revised instalment amounts and due dates in writing prior to implementation.<\/p>\n<h3>6. Currency and Pricing<\/h3>\n<h5>6.1 Destination Buy Rate<\/h5>\n<p><span style=\"font-weight: 400;\">Easy Weddings applies a <\/span><b>Destination Buy Rate<\/b><span style=\"font-weight: 400;\"> to convert supplier invoices from local currency into AUD. This provides:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A fixed AUD price, locked at quotation<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Protection from exchange rate swings<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Rates generally much more favourable than retail bank or credit card conversions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Rates that cover all international transaction fees.<\/span><\/li>\n<\/ul>\n<h5>6.2 Security Bonds<\/h5>\n<p><span style=\"font-weight: 400;\">Certain venues (e.g. private villas) require a <\/span><b>cash bond payable directly by the Client on arrival<\/b><span style=\"font-weight: 400;\">. Easy Weddings does not charge or retain administration fees in relation to venue bonds.<\/span><\/p>\n<h3>7. Cancellations<\/h3>\n<h5>7.1 By Client<\/h5>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The $500 planning deposit is always retained.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cancellations after the cooling-off period are subject to staged penalties as outlined in the Payment Schedule.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">No refunds are provided if guest numbers reduce after the final payment date.<\/span><\/li>\n<\/ul>\n<h5>7.2 By Venue\/Supplier<\/h5>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If the Client is late with payments or unresponsive, Easy Weddings may notify suppliers.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Suppliers may then cancel. Easy Weddings will notify the Client in writing before such action is taken.<\/span><\/li>\n<\/ul>\n<h5>7.3 Force Majeure<\/h5>\n<p><span style=\"font-weight: 400;\">If a Force Majeure (natural disasters, pandemics, political unrest) prevents the wedding from proceeding, Easy Weddings will make <\/span><b>best efforts to renegotiate a new date<\/b><span style=\"font-weight: 400;\"> on behalf of the Client. Easy Weddings is not liable for additional costs incurred.<\/span><\/p>\n<\/div>\n<h5>7.4 Cancellation Schedule<\/h5>\n<p>In the event of cancellation, the following payment grid will apply:<\/p>\n<div style=\"width: 100%; max-width: 900px; margin: 0; overflow-x: auto;\">\n<table style=\"width: 100%; border-collapse: collapse; border-radius: 12px; overflow: hidden; border-color: #c2c2c2;\" border=\"1\" cellpadding=\"12\">\n<tbody>\n<tr>\n<td style=\"border: 1px solid #d1d1d1; background-color: #6ac2cc; font-weight: bold;\">Cancellation Timeline<\/td>\n<td style=\"border: 1px solid #d1d1d1; background-color: #6ac2cc; font-weight: bold;\">Cancellation Fees<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #d1d1d1; background-color: #e1f0f4;\">More than 12 months prior to the event<\/td>\n<td style=\"border: 1px solid #d1d1d1; background-color: #e1f0f4;\">A cancellation fee equal to 30% of the total agreed wedding package<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #d1d1d1; background-color: #e1f0f4;\">Between 6 to 12 months prior to the event date<\/td>\n<td style=\"border: 1px solid #d1d1d1; background-color: #e1f0f4;\">A cancellation fee equal to 50% of the total agreed wedding package<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #d1d1d1; background-color: #e1f0f4;\">Between 2 to 6 months prior to the event date<\/td>\n<td style=\"border: 1px solid #d1d1d1; background-color: #e1f0f4;\">A cancellation fee equal to 75% of the total agreed wedding package<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #d1d1d1; background-color: #e1f0f4;\">Less than 2 months prior to the event date<\/td>\n<td style=\"border: 1px solid #d1d1d1; background-color: #e1f0f4;\">A cancellation fee equal to 100% of the total agreed wedding package<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<div style=\"margin-top: 50px;\">\n<h3>8. Service Failures<\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Easy Weddings will <\/span><b>negotiate a fair settlement<\/b><span style=\"font-weight: 400;\"> with venues\/suppliers on behalf of the Client in the event of a service failure.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The Client\u2019s remedy for venue\/supplier negligence lies with the supplier, but Easy Weddings will act as the Client\u2019s representative in all communications.<\/span><\/li>\n<\/ul>\n<h3>9. Liability and Indemnity<\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Easy Weddings\u2019 liability is limited to the value of the <\/span><b>planning fees paid by the Client<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Clients indemnify Easy Weddings against third-party claims except where caused by Easy Weddings\u2019 proven negligence.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Clients are responsible for any damage caused by themselves or their guests.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Couples are encouraged to review all inclusions carefully and consider obtaining wedding or travel insurance to protect against unexpected risks, including cancellations, supplier issues, or guest-related incidents.<\/b><\/li>\n<\/ul>\n<h3>10. Data Privacy<\/h3>\n<p><span style=\"font-weight: 400;\">Easy Weddings collects and stores Client information solely for the purpose of managing wedding bookings.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">We do not share Client data with third parties except as required to complete bookings with venues, suppliers, and accommodation providers. All data is managed in accordance with Australian privacy law.<\/span><\/p>\n<h3>11. General<\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">This Agreement represents the entire understanding between Easy Weddings and the Client.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Governing law: The laws of Victoria, Australia.<\/span><\/li>\n<\/ul>\n<h3>12. Acknowledgement and Acceptance<\/h3>\n<p><span style=\"font-weight: 400;\">By proceeding with the use of our website, submitting an enquiry, or making a booking request, the Client acknowledges and agrees that:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">They have read, understood, and accepted these Terms and Conditions in full;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">All invoices and quotations provided by an Easy Weddings Destination Wedding specialist form part of this Agreement; and<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Payment of any deposit or installment constitutes binding acceptance of these Terms and Conditions.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>1. Parties This Agreement is entered into between: Easy Weddings Travel Pty Ltd (ABN 25 6879 3375) of 18 Miles Street, Mulgrave VIC (hereafter referred to as \u201cEasy Weddings\u201d or \u201cEW\u201d); and The party identified as the Client (hereafter referred to as \u201cthe Client\u201d), being the person(s) engaging Easy Weddings to provide Destination Wedding services. [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-10360","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.easyweddings.co.uk\/destination-weddings\/wp-json\/wp\/v2\/pages\/10360","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.easyweddings.co.uk\/destination-weddings\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.easyweddings.co.uk\/destination-weddings\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.easyweddings.co.uk\/destination-weddings\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.easyweddings.co.uk\/destination-weddings\/wp-json\/wp\/v2\/comments?post=10360"}],"version-history":[{"count":72,"href":"https:\/\/www.easyweddings.co.uk\/destination-weddings\/wp-json\/wp\/v2\/pages\/10360\/revisions"}],"predecessor-version":[{"id":15944,"href":"https:\/\/www.easyweddings.co.uk\/destination-weddings\/wp-json\/wp\/v2\/pages\/10360\/revisions\/15944"}],"wp:attachment":[{"href":"https:\/\/www.easyweddings.co.uk\/destination-weddings\/wp-json\/wp\/v2\/media?parent=10360"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}